Privacy Policy
This policy sets out how Alan Evans Coaching Limited uses and protects any information that you provide when you use this website (aecoach.co.uk) and when you engage with our coaching services.
1. Identity of the Data Controller
Alan Evans Coaching Limited is the Data Controller responsible for your personal data.
- Company Name: Alan Evans Coaching Limited
- Company Registration Number: 13781994
- Registered in: England and Wales
- Registered Address: 36 Wood End Way, Chandler’s Ford, Eastleigh, United Kingdom, SO53 4LN
- Contact Email: alan@aecoach.co.uk
2. Information we collect
We collect and process the following categories of personal data:
| Source | Type of Data Collected | Purpose of Processing | Legal Basis (UK GDPR) |
|---|---|---|---|
| Website Contact Form | Name, email address, telephone number | To respond to your inquiry and discuss coaching opportunities. | Legitimate Interest |
| Coaching onboarding/prep | DISC survey results ‘Life Audit’ responses Other preparatory notes | To prepare for and deliver tailored coaching services, diagnose needs, and monitor progress. | Performance of a Contract |
| Contract & financial data | Coaching Agreement Invoicing records Session scheduling | To manage the contract, process payments, and comply with legal accounting obligations. | Performance of a Contract Legal Obligation |
| Session Data | Confidential session notes Records of progress | To facilitate coaching and track objectives. | Performance of a Contract |
3. How we use your data
We use your data primarily to provide and administer your coaching services. This includes:
- Communicating with you regarding your inquiry, schedule, or agreement.
- Performing diagnostic assessments (e.g., DISC) to inform our coaching approach.
- Monitoring your personal development goals and progress using tools like the ‘Life Audit’.
- Maintaining our business records and complying with legal and regulatory requirements.
4. Data sharing and disclosure
We will not sell or lease your personal information to third parties. We may share data with:
- Payment Processors: To handle your payments for coaching services.
- Third-Parties: Where they provide services necessary to deliver your coaching services.
- Internal Team: To support management of your coaching service (limited to contact details, invoicing details, coaching contract).
- Legal Requirements: If required by law, court order, or to detect/prevent fraud.
5. Data Retention
We retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We typically keep client data for seven (7) years after the termination of the coaching agreement, in line with common insurance and financial record-keeping standards.
6. Your Rights Under UK GDPR
Under UK GDPR, you have the right to request access to your personal data, request correction, request erasure, object to processing, request restriction of processing, and request portability of your data.
